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Getting Things Done

Our GTD® podcasts are here to support you at every stage of your GTD practice. You will hear David Allen and others interviewing people from all walks of life about their journey with GTD, from beginners to those who have been at it for years. The podcasts include personal and professional stories, as well as practical tips about GTD systems for desktop and mobile, using apps and paper. Start listening now and you'll be well on your way to stress-free productivity.
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Getting Things Done
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Now displaying: May, 2020
May 3, 2020

Two-minute Tips for Turbulent Times with David Allen
Current Reality: How Do You Feel?

We need to make sure that we're really clear about what's true in space and time right now. Even if we have a positive direction we need to know where we are so we know whether to go left or right from where we are, but we need to start with where we are and not necessarily resist whatever the current reality is.

You've got to start from a real base. And this one might be a little challenging, but this is one I call Current Reality: How Do You Feel? What are the feelings going on? What's the emotional state that you're in?

Not that you should necessarily reinforce that, or spin in that. Or think that that's a good thing, to be worried, to be afraid, to be confused. Those are common kinds of emotions that we have often times in turbulent times. But you need to acknowledge that you've got it. You don't want to repress it, you don't want to stuff it down.

The environment around you, certainly people that are close to you, will know whether or not that you're really true to yourself, in terms of, hey here's what I'm feeling right now. But the way out is through. You don't try to get past that by ignoring it, or stuffing it down and not acknowledging it. Not that you should stay in it, but you need to acknowledge where you are.

Once you do that it becomes a lot easier to sort of grab yourself by your own boot straps emotionally How would I now like to feel? What could I do that might move me toward a more positive, emotional state and energy state?

People often think Getting Things Done and the GTD methodology doesn't deal with emotions. It actually does. You have to deal with what's the current reality that you're in. The current reality may be, I feel like this, and I'd like to feel like that. That's a great place to start, sometimes a little challenging.

May 3, 2020

Two-minute Tips for Turbulent Times with David Allen
What Does the Still Small Voice Tell You To Do?

This one may sound a little strange as a tip, but it's one that has served me for my 74 plus years. Trying to make a priority decision... What do I do right now? How do I do that?

There's no algorithm, there's no formula that you can really trust. The one I found to trust, is basically your intuition, or your spirit, or whatever kind of word you're not allergic to. That says, wait a minute, there's part of me that probably knows more about all of this then maybe even my conscious mind is capable of grasping all at one time.

So being able to trust your intuitive judgement, that's a cool thing to do. Truly, a whole lot of people are so in chaos, that they can't tell the difference between intuition and indigestion. But I think we all, if you just quiet yourself, just for a couple of minutes, and listen What should I do next? What's the most important thing I need to do? What would make the biggest difference to me and the ecosystem I'm in and the people I'm engaged with right now? What would be that?

And just being able to build in that habit where you stop and listen, just for that still small voice. To make the choice about all the options of things to do. Come on, we all have more to do than we can do for sure. But the whole idea is to feel confident and comfortable about your choices. And I think the best way to do that, certainly has been for me. Is to stop, listen, and trust that inner voice, that kind of knows what's up.

And it loves me, and it pays attention to me.

May 3, 2020

Two-minute Tips for Turbulent Times with David Allen
Capture Tools Everywhere

When things pop into your head that you're going to need to think about, deal with, do something about have to make a decision about or whatever that's potentially relevant to you.

Then you need to make sure you get those out of your head and capture them because your head is a terrible office, it'll fool you because you think of it you're sure you won't forget whatever that is but two minutes later you're thinking of the next thing you don't want to forget but you forgot the first thing.

So you need capture tools. So, mine are low tech for the most part. No batteries, no Wi-Fi required. This is with me all the time. A pen and a little pad. When I'm sitting down anywhere that's a flat surface longer then a few a minutes, I've got a pad and a pen, can't beat it.

Who knows when lightning is going to strike, something's are going to occur to me I need to deal with. Particularly while I'm working on other things and dealing with other things something comes from the side and hits me. Right then I want to be able to write it down. If you're having to look for a capture tool, you won't do it, you'll miss it.

I would highly recommend that wherever your work space is and certainly even in your home space that you have a place where you, and also other people, if you live with other people that they can have a place to also write things down and capture stuff out of your head.

Your head's a terrible office, you can't keep track of more than four things in your head without diminishing your cognitive process, and so it's the very first step. If you're familiar with the GTD or Getting Things Done methodology, you know that's a critical first step, which is capture, but you're not going to capture if you don't have the tools with you. So make sure you've got good capture tools around.

They can be digital, they can be paper based. I like low tech. I think it's fast, it's much easier. That's not my permanent system, It's a place though as a placeholder, and an important placeholder to be able to get the stuff out of my head, so that I stop spinning on that and then know I'll come back to it and not lose the idea.

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